How To Apply

Only organisations that wish to run society lotteries – are eligible to do so and are required to register with the National Lotteries Commission.

 

Registration of the society is only the first step as the “scheme” (or business plan) for running a society lottery also has to be registered with the NLC and approved for implementation.

 

The registration process occurs in two phases and includes some external information gathering by the NLC.

 

It is therefore important to begin the process at least two months before the date on which tickets for the society’s first lottery are scheduled to go on sale.

 

A full checklist of all items to be submitted during registration of the society and registration of the lottery scheme can be downloaded here.

Registering the society

The following are key documents that must be submitted to the NLC offices:

  • A completed application form (SL10/00), which can be downloaded here or obtained by contacting the NLC Information Centre (Tel: 08600 65383).
  • A copy of the society’s constitution, rules or memorandum and articles of  association. Where the society is not a formally constituted body, the NLC will accept a copy of the minutes of a meeting recording the purposes of the society and the decision to apply for registration with the NLC.
  • A list of the names and addresses of all members of the management committee.
  • The prescribed registration fee of R500.
Registering the scheme

Once the society is registered with the NLC, it can proceed to register and obtain approval for the lottery scheme it intends to follow in organising lotteries.

The following should be submitted to the NLC’s offices:

  • A copy of the relevant lottery scheme approved by the society. The NLC has a model lottery scheme form, SL11/00, which can be downloaded here or obtained by contacting the NLC Information Centre (Tel: 08600 65383). The form can be used exactly as is, or modified if necessary.
  • A detailed budget proposal, indicating how funds raised will be applied and providing quotations for major expenditure items.
  • A copy of the minutes the governing body meeting at which the decision was taken to organise a lottery in terms of the relevant scheme.
  • A letter or statement from the governing body authorising the lottery promoter/manager to act in that capacity. The organiser is usually a member/employee of the society. If s/he is not, then s/he must be certified by the NLC as a lottery manager.
  • Audited financial statements for the past three years. If audited statements are not available, the latest statements should be reviewed by an auditor who should give a report on whether generally accepted accounting principles have been followed and whether the accounts are compliant.
  • A draft of the lottery ticket. (See requirements below. The NLC recommends delaying the printing of tickets until it has seen the draft ticket and ascertained whether it fulfils all legal requirements.)
  • A personal declaration form (SL9/00) completed by the promoter/manager. This form can be downloaded here or obtained by contacting the NLC Information Centre (Tel: 08600 65383).
  • The NLC may request that personal declaration forms also be completed by other individuals connected with the lottery.

Please note: The NLC also requests a police check on every person who is required to  complete a personal declaration form to establish whether s/he has any relevant convictions.

Renewing society registration

Registration of a society with the NLC remains valid indefinitely, unless conditions arise for revoking registration. (See Grounds for refusing registration)

However, societies may be required to pay an annual fee to maintain their registration. The NLC presently waives this fee.

Modifying a lottery scheme

Where a society approves modifications to its lottery scheme, it is required to notify the NLC in writing and to submit a copy of the modified scheme. This communication must reach the Commission at least four weeks before the sale of tickets is due to begin.

Applying for exemptions

Society lotteries are governed by the Lotteries Act (No 57 of 1997) and the Regulations Relating to Society Lotteries (Gazette No 6790 of 18 April 2000). It is possible for a society to apply to the NLC for exemption from complying with aspects of the regulations relating to the ceiling on the total value of ticket sales and prizes, the total number of lotteries the society may run in a single year, information contained on tickets and in marketing materials, and lottery expenses.

 

Applications for exemption need to be made at least 90 days before the commencement of the lottery for which exemption is sought.

 

Full details on how to apply for exemptions are contained in sub-regulation 14 of the Regulations Relating to Society Lotteries.

 

Form SL15/00, downloadable here, may be used to estimate expenditure when applying for exemption from expenditure limits.

Amendment of Societies Lottery Forms
  1. Please note that with effect from 01 January 2015 the old Society Lotteries forms will no longer be accepted.
  2. Therefore you are required to make use of the following forms when submitting society lotteries applications to the commission:

APPLICATION AND RENEWAL OF A SOCIETY LOTTERY SCHEME

When applying for registration of a society lottery scheme and renewal of lottery schemes, societies must make use of the following forms:

SL02-14 application by society for registration or renewal of society lottery scheme.

SL02 (a)-14 personal declaration by lottery manager.

SL03-14 estimate of proposed expenditure relating to the lottery.

SL03 (a)-14 detailed budget breakdown of the proposed project to be funded by the proceeds of the lottery.

NB: Should the society wishes to make use of the external lottery, form SL07-14 application for certification of lottery manager must be submitted.

LOTTERY RETURNS

After completion of each lottery promoted under its scheme, the society is required to submit to the Commission a lottery return using the following forms:

  • SL04-14 Lottery return
  • SL05-14 beneficiary receipt form
  • SL06-14 prize winners declaration form

For any enquiries and clarification, please contact Compliance enforcement

Division at compenforce@nlb.org.za

Ticket requirements

 

Every ticket for a society lottery must specify:

  • Its price.
  • The society’s name.
  • The NLC registration number.
  • The date and place of the draw.
  • The name and address of the promoter, if applicable.
  • Where to obtain the lottery rules.
  • The equivalent cash value of prizes offered.

For further information on tickets see:

Lotteries and the law

Regulations on society lotteries

Also consult:

Lotteries and the law

Sections 38 – 40 and section 53 of the Lotteries Act

Regulations on the conduct of society lotteries

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